Strengthening Program-Wide Implementation through Program Coaching
Application for Targeted Technical Assistance to Mentor Program Coaches
Application Webinar: January 17 at 3:00 EST
Application Deadline: February 15, 2019
Selected States and Program Coaches Notified: February 22, 2019
TA begins: March 13, 3:00 – 4:30 EST
This Targeted Technical Assistance (TA) opportunity is for States, freely associated States and outlying areas, Indian Tribes or Tribal organizations that want to build, strengthen, or expand their professional development network (PDN) system for coaching Pyramid Model implementation. Coaches are herein identified as Program Coaches, but have also been called Implementation Coach, Systems Coach, Master Cadre member, and External Coach.
State 619 Coordinators, in collaboration with the State Leadership Team, are invited to nominate up to 3 Program Coaches to participate in this opportunity.
The National Center for Pyramid Model Innovations (NCPMI) has been funded by the Office of Special Education Programs (OSEP) of the US Department of Education to build the capacity of state systems to implement and sustain the Pyramid Model for Promoting the Social Emotional Competence of Infants, Toddlers, and Young Children (Pyramid Model). One means of doing this is to build the state’s professional development capacity by providing targeted TA to professionals who coach, train, and/or otherwise provide assistance to Pyramid Model implementation site Leadership Teams to implement with fidelity.
To qualify for this TA opportunity, states must provide evidence that they are implementing the Pyramid Model and either have or are building a Professional Development Network (PDN) of program coaches.
The TA is to provide distance support, information, and guidance to a group of Program Coaches for 2 years with the purpose of enhancing their skills and understanding to:
- Provide ongoing training and coaching to local Pyramid Model implementation sites and leadership teams;
- Increase expertise and capacity to support program’s data analysis, data decision-making, and action planning;
- Increase coach expertise and capacity to work with the State Leadership Team to identify and collect pertinent program outcome data for state reports;
- Guide Practitioner Coaches in their work with classroom teachers;
- Work with State Leadership Teams to expand and sustain implementation sites.
The TA does not include on-site, face-to-face technical assistance or training.
Targeted TA to be Provided by NCPMI:
Targeted, specialized TA is based on needs common to multiple recipients and is not extensively individualized. This TA will be provided to a group of Program Coaches and will be tailored with consideration of the contexts in which they work.
TA activities will include:
- Monthly, 1-1/2 hour, web-based conference calls in which information will be provided and group members will share questions, experiences, approaches, and resources. Calls begin March 13 and are scheduled for the second Wednesday of each month from 3:00 – 4:30 EST.
- Pre-work and review of documents sent prior to monthly calls.
- Between calls “assignments” that will be supported by NCPMI staff.
- Monthly individual consultation with assigned NCPMI staff to access resources based on individual needs.
- Face-to-face meeting at the 2020 National Training Institute in St. Petersburg, Florida (optional activity; participants to support their own travel).
Expectation of State and Program Coaches:
- The state 619 coordinator and state leadership team will: 1) recruit and select appropriate participants for the TA opportunity; 2) commit to 2 years of targeted TA for participants; 3) ensure commitments from participants and supervisors, etc., if necessary.
- The state 619 coordinator will monitor participation of selected coach(es) and ensure new coaches are trained in Pyramid Model practices and Practice-based coaching.
- Program coaches will: 1) participate in all conference calls; 2) complete required work and read all materials between conference calls; and 3) maintain communication with NCPMI staff between conference calls.
- Program coaches will participate in evaluation activities that include evaluation of the TA and reports on program coaching activities and outcomes.
- The application must be submitted electronically by the State 619 Coordinator.
- The State Leadership Team (SLT) must approve of the application. Attach a letter of commitment from the Coordinator or Chair of the SLT.
- Include a list and contact information for one to three Program Coaches nominated for this TA. Nominated Program Coaches must have training experience and are expected to either have or will be provided Pyramid Model and PBC training through the State completing this application.
- Describe your current implementation of Pyramid Model Practices, with emphasis on your system for coaching implementation sites. This section should include:
- Description of your state context, state leadership team, how long you’ve been implementing Pyramid Model, number of sites implementing within the state, and the data system you use for both outcome and fidelity measures.
- Description of your current use of Program Coaches and your PDN.
- Include the number of program coaches and number of implementation sites to which they are assigned. Briefly identify coach responsibilities (e.g., training, TA, coaching).
- Identify the strengths and challenges of your PDN. If you don’t yet have a PDN or Program Coaches, identify your plans for developing your PDN and recruiting Program Coaches.
- Include the reason you believe this TA will benefit your current or proposed PDN.
- Describe any other major professional development network/system or efforts in your state that are related to implementation of evidence-based practices to address young children’s social/emotional outcomes. Include a description of how these will align with your participation in this TA opportunity.
- Include letter(s) committing to release time for nominated Program Coach(es) during the two years in which this TA will occur or provide letter(s) of commitment within the application narrative.
Support for your Application
Program Coach Overview Video
- Program Coach Scope of Work
- Sample Invitation/Application: Sample of what might be used by the state to recruit Program Coaches for this TA opportunity.
- ChallengingBehavior.org: Additional information about NCPMI and the Pyramid Model.
- Professional Development Network (PDN) of Program Coaches: On-line guide with information about PDN and expectations, as well as supporting materials.
IMPORTANT: All nominated Program Coaches must complete a coach application survey by the application deadline of February 15, 2019.
If you have questions about the technical assistance or your application, contact Lise Fox at email@example.com.